Privacy Policy

Effective Date: December 1st, 2024

CongressIn ("we," "our," or "us") values your privacy. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our services available at congressin.com ("Platform"). By using the Platform, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect the following categories of personal information from users of the Platform:

a. Information You Provide to Us

• Account Information: When you register for an account, we collect your first name, last name, email address, time zone, and password.
• Submission Information: When you submit a work, we collect details of the submission, including information about co-authors (e.g., their names and affiliations). Co-authors are not required to register as users of the Platform.

b. Automatically Collected Information

• Usage Data: We use CloudFlare Analytics to collect non-personal data about how you interact with the Platform. This includes information such as your IP address, browser type, device type, and usage patterns. CloudFlare Analytics does not use cookies.

2. How We Use Your Information

We use your information for the following purposes:

• To Provide and Manage Services: To facilitate account registration, manage submissions, and enable other Platform functionalities.
• Communication: To send you updates about your account, submissions, and important notices regarding the Platform.
• Improvement of Services: To analyze usage patterns and improve the functionality and user experience of the Platform.

3. Sharing of Your Information

We do not share your personal information with third parties except in the following circumstances:

• Legal Compliance: We may disclose your information if required to do so by law or in response to valid legal requests.
• Platform Functionality: Submissions and their metadata (e.g., author names and affiliations) may be publicly displayed as part of conference proceedings or the book of abstracts, based on the organizers' configurations.

4. Data Storage and Security

We take reasonable steps to protect your personal information from unauthorized access, use, or disclosure. Data is stored on the DigitalOcean platform in managed databases, which follow industry-standard security practices and are subject to the DigitalOcean privacy policy. The DigitalOcean zones in use are located in the United States. Payments are processed through Stripe, and payment data is also subject to the Stripe privacy policy. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

5. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access and Correction: You can access and update your personal information via your account settings.
• Account Deletion: You may request that your account and associated data be deleted by contacting us at [email protected].
• Data Portability: You may request a copy of your personal data in a machine-readable format where applicable.

6. Cookies and Tracking Technologies

Our Platform does not use cookies for tracking purposes. However, cookies are used for authentication and maintaining user preferences, such as language selection. These cookies allow you to remain logged in without re-entering your credentials and are typically deleted when you log out or expire after a set period. Usage data is collected via CloudFlare Analytics, which does not rely on cookies.

7. International Data Transfers

If you access the Platform from outside the United States, please note that your information will be transferred to and stored in the United States. By using the Platform, you consent to this transfer.

8. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective when posted on the Platform. We encourage you to review this Privacy Policy periodically.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Conference Management Software LLC
Email: [email protected]

By using the Platform, you acknowledge that you have read and understood this Privacy Policy.